Fleet Management Personnel

Fleet Management Staff, under the Sales and Operations Department, reporting to the Sales and Operations Head .  The role oversees and optimizes the operations of the company's vehicle fleet — ensuring efficient use of resources, minimizing costs, and enhancing overall fleet performance. Works internally with all Head Office departments and externally with branch employees.

Fleet strategy & planning

• Develop, recommend, and implement strategic plans to optimize fleet operations, aligned with operational and branch needs
• Analyze current and future fleet requirements for proper vehicle allocation; assess manpower and mobility demands per branch

Vehicle acquisition & management

• Research, evaluate, and recommend vehicle acquisitions based on cost efficiency, performance, and operational suitability

Maintenance & fleet reliability

• Coordinate with service providers and branch personnel for timely maintenance and repair
• Enforce preventive-maintenance schedules to ensure reliability, safety, and reduced downtime; monitor timelines to prevent breakdowns
• Monitor and analyze maintenance costs for cost-saving opportunities

Compliance & regulatory management

• Ensure compliance with regulations (inspections, emissions/smoke testing) and timely submission of reports and documentation
• Oversee vehicle inspection and regulatory requirements to ensure roadworthiness

Fuel management & operational efficiency

• Implement strategies to improve fuel efficiency and reduce fuel costs
• Monitor proper vehicle usage across branches, flag misuse or unauthorized use, and report irregularities
• Track and analyze fuel-consumption trends to find inefficiencies

Systems, compliance tracking & data management

• Recommend/support systems for vehicle tracking, scheduling, routing, and reporting
• Implement compliance tracking and real-time fleet data management via Google Sheets
• Maintain updated records for vehicle status, maintenance, fuel usage, and compliance

Cost control & performance monitoring

• Implement cost-saving initiatives within budget
• Generate and analyze fleet KPIs (utilization rate, maintenance cost, downtime) to support decisions

Coordination, emergency & other

• Maintain regular communication with the supervisor and management on fleet performance, issues, and updates
• Develop and implement emergency-response/contingency plans for accidents or breakdowns; ensure quick-response protocols
• Perform other duties as assigned

• Education: At least a Bachelor's/College Degree in Business Administration, Management, Engineering, Logistics, or a related field
• Experience: At least 2–3 years in fleet management, transport operations, logistics, or a related field